Many users find that using an external keyboard with keyboard shortcuts for Word for the web on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word for the web on Windows.
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
Frequently used shortcuts
This table lists the most frequently used shortcuts in Word for the web:
To do this | Press |
---|---|
In Reading view, open a PDF-based view tagged to work with screen readers | Tab to the Accessibility Mode button and press Enter |
Find text in Reading view | Ctrl+F or F3 |
Find text in Editing view | Ctrl+F or Ctrl+H |
Hide the Navigation pane | Esc |
Switch to Zoom control | On a Windows keyboard, press Alt+Win+W, then Q |
Open Search box in Navigation pane | Ctrl+G |
Print | Ctrl+P |
Move to the next landmark region | Ctrl+F6 |
Go to Tell Me box | Alt+Q |
Access keys: Shortcuts for using the ribbon
Word for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.
In Word for the web, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.
Go to the access keys for the ribbon
To do this | Press |
---|---|
Open the Tell Me box on the ribbon and type a search term. | Alt+Win, Q |
Open the File menu to access New, Open, Save As, and Print. You can also open About for information or Help to get assistance. | Alt+Win, F |
Open the Home tab to format text and numbers, or use other tools such as Find. | Alt+Win, H |
Open the Insert tab and insert a picture, link, comment, header or footer, a page number. or footnote. You can also access the Symbol gallery. | Alt+Win, N |
Open the Page Layout tab and set margins, orientation, size and spacing. | Alt+Win, A |
Open the Review tab for Spelling, Check Accessibility, working with comments. or to Show Edit activity. | Alt+Win, R |
Open the View tab to choose a view, open the Navigation pane, see Headers and Footers, and to Zoom. | Alt+Win, W |
Work in the ribbon tabs and menus
To do this | Press |
---|---|
Select the active tab of the Ribbon, and activate the access keys. | Alt +Win. To move to a different tab, use an access keys or the Tab key. |
Move the focus to commands on the Ribbon. | Enter, then Tab or Shift+Tab |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command | Spacebar or Enter |
Open the menu for a selected button. | Alt + Down Arrow |
When a menu or submenu is open, move to the next command. | Esc |
Work with content in Editing view
To do this | Press |
---|---|
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Paste text, unformatted | Ctrl+Shift+V |
Undo | Ctrl+Z |
Redo | Ctrl+Y |
Move between ribbon and document content | Ctrl+F6 |
Shrink font size | Ctrl+[ |
Grow font size | Ctrl+] |
Activate a different ribbon tab | Tab, Enter |
Move among ribbon commands | Tab |
Execute the currently selected ribbon command | Enter |
Collapse or expand the ribbon | Ctrl+F3 |
Work with comments
To do this | Press |
---|---|
Add a new comment | Ctrl+Alt+M |
Go to the next comment thread | Down arrow |
Go to the previous comment thread | Up arrow |
Expand a comment thread when the focus is on it | Right arrow |
Collapses a comment thread | Left arrow |
Go to the next reply in a comment thread | Down arrow |
Go to the previous reply in a thread or the parent comment | Up arrow |
Close Pane | Tab |
Reply box | Tab |
Edit a parent comment/reply | Tab when the focus on the parent comment/reply |
Post a comment/reply or save an edit | Ctrl+Enter |
Discard a draft comment/reply or edit | Esc |
Expand a comment thread via “View More Replies” button on the thread | Tab |
Track and review changes
To do this | Press these keys |
---|---|
Toggle change tracking on or off | Ctrl+Shift+E |
Accept a change | Ctrl+Alt+= (equals sign) |
Reject a change | Ctrl+Alt+- (hyphen sign) |
Go to previous change | Ctrl+Alt+9 |
Go to next change | Ctrl+Alt+0 (zero) |
Move insertion point
To do this | Press |
---|---|
Right one character | Right arrow |
Left one character | Left arrow |
Right one word | Ctrl+Right arrow |
Left one word | Ctrl+Left arrow |
Up one line | Up arrow |
Down one line | Down arrow |
Up one paragraph | Ctrl+Up arrow |
Down one paragraph | Ctrl+Down arrow |
Beginning of line | Home |
End of line | End |
Beginning of page | Ctrl+Home |
End of page | Ctrl+End |
Format text
To do this | Press |
---|---|
Bold | Ctrl+B |
Italics | Ctrl+I |
Underline | Ctrl+U |
Bulleted list | Ctrl+Period |
Numbered list | Ctrl+/ |
Align left | Ctrl+L |
Align right | Ctrl+R |
Align centered | Ctrl+E |
Select content or expand selection
To do this | Press |
---|---|
Right one character | Shift+Right arrow |
Left one character | Shift+Left arrow |
Right one word | Shift+Ctrl+Right arrow |
Left one word | Shift+Ctrl+Left arrow |
Up one line | Shift+Up arrow |
Down one line | Shift+Down arrow |
Up one paragraph | Shift+Ctrl+Up arrow |
Down one paragraph | Shift+Ctrl+Down arrow |
To beginning of line | Shift+Home |
To end of line | Shift+End |
To beginning of document | Shift+Ctrl+Home |
To end of document | Shift+Ctrl+End |
Whole document | Ctrl+A |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Accessibility keys
Key combination | WEKF_PredefinedKey.Id | Blocked behavior |
---|---|---|
Left Alt + Left Shift + Print Screen | LShift+LAlt+PrintScrn | Open High Contrast. |
Left Alt + Left Shift + Num Lock | LShift+LAlt+NumLock | Open Mouse Keys. |
Windows logo key + U | Win+U | Open Ease of Access Center. |
Application keys
Key combination | WEKF_PredefinedKey.Id | Blocked behavior |
---|---|---|
Alt + F4 | Alt+F4 | Close application. |
Ctrl + F4 | Ctrl+F4 | Close window. |
Windows logo key + F1 | Win+F1 | Open Windows Help. |
Shell keys
Key combination | WEKF_PredefinedKey.Id | Blocked behavior |
---|---|---|
Alt + Spacebar | Alt+Space | Open shortcut menu for the active window. |
Ctrl + Esc | Ctrl+Esc | Open the Start screen. |
Ctrl + Windows logo key + F | Ctrl+Win+F | Open Find Computers. |
Windows logo key + Break | Win+Break | Open System dialog box. |
Windows logo key + E | Win+E | Open Windows Explorer. |
Windows + F | Win+F | Open Search. |
Windows logo key + P | Win+P | Cycle through Presentation Mode. Also blocks the Windows logo key + Shift + P and the Windows logo key + Ctrl + P key combinations. |
Windows logo key + R | Win+R | Open Run dialog box. |
Alt + Tab | Alt+Tab | Switch task. Also blocks the Alt + Shift + Tab key combination. |
Ctrl + Tab | Ctrl+Tab | Switch window. |
Windows logo key + Tab | Win+Tab | Cycle through Microsoft Store apps. Also blocks the Windows logo key + Ctrl + Tab and Windows logo key + Shift + Tab key combinations. |
Windows logo key + D | Win+D | Show desktop. |
Windows logo key + M | Win+M | Minimize all windows. |
Windows logo key + Home | Win+Home | Minimize or restore all inactive windows. |
Windows logo key + T | Win+T | Set focus on taskbar and cycle through programs. |
Windows logo key + B | Win+B | Set focus in the notification area. |
Windows logo key + Minus Sign | Win+- | Zoom out. |
Windows logo key + Plus Sign | Win++ | Zoom in. |
Windows logo key + Esc | Win+Esc | Close Magnifier application. |
Windows logo key + Up Arrow | Win+Up | Maximize the active window. |
Windows logo key + Down Arrow | Win+Down | Minimize the active window. |
Windows logo key + Left Arrow | Win+Left | Snap the active window to the left half of screen. |
Windows logo key + Right Arrow | Win+Right | Snap the active window to the right half of screen. |
Windows logo key + Shift + Up Arrow | Win+Shift+Up | Maximize the active window vertically. |
Windows logo key + Shift + Down Arrow | Win+Shift+Down | Minimize the active window. |
Windows logo key + Shift + Left Arrow | Win+Shift+Left | Move the active window to left monitor. |
Windows logo key + Shift + Right Arrow | Win+Shift+Right | Move the active window to right monitor. |
Windows logo key + Spacebar | Win+Space | Switch layout. |
Windows logo key + O | Win+O | Lock device orientation. |
Windows logo key + Ctrl + Enter | Win+Ctrl+Enter | Start Narrator. |
Windows logo key + Page Up | Win+PageUp | Move a Microsoft Store app to the left monitor. |
Windows logo key + Page Down | Win+PageDown | Move a Microsoft Store app to right monitor. |
Windows logo key + Period | Win+. | Snap the current screen to the left or right gutter. Also blocks the Windows logo key + Shift + Period key combination. |
Windows logo key + C | Win+C | Activate Cortana in listening mode (after user has enabled the shortcut through the UI). |
Windows logo key + I | Win+I | Open Settings charm. |
Windows logo key + K | Win+K | Open Connect charm. |
Windows logo key + H | Win+H | Start dictation. |
Windows logo key + Q | Win+Q | Open Search charm. |
Windows logo key + W | Win+W | Open Windows Ink workspace. |
Windows logo key + Z | Win+Z | Open app bar. |
Windows logo key + / | Win+/ | Open input method editor (IME). |
Windows logo key + J | Win+J | Swap between snapped and filled applications. |
Windows logo key + Comma | Win+, | Peek at the desktop. |
Windows logo key + V | Win+V | Cycle through toasts in reverse order. |
Modifier keys
Key combination | WEKF_PredefinedKey.Id | Blocked key |
---|---|---|
Alt | Alt | Both Alt keys |
Application | Application | Application key |
Ctrl | Ctrl | Both Ctrl keys |
Shift | Shift | Both Shift keys |
Windows logo key | Windows | Both Windows logo keys |
Security keys
Key combination | WEKF_PredefinedKey.Id | Blocked behavior |
---|---|---|
Ctrl + Alt + Delete | Ctrl+Alt+Del | Open the Windows Security screen. |
Ctrl + Shift + Esc | Shift+Ctrl+Esc | Open Task Manager. |
Windows logo key + L | Win+L | Lock the device. |
Extended shell keys
Key combination | WEKF_PredefinedKey.Id | Blocked key |
---|---|---|
LaunchMail | LaunchMail | Start Mail key |
LaunchMediaSelect | LaunchMediaSelect | Select Media key |
LaunchApp1 | LaunchApp1 | Start Application 1 key |
LaunchApp2 | LaunchApp2 | Start Application 2 key |
Browser keys
Key combination | WEKF_PredefinedKey.Id | Blocked key |
---|---|---|
BrowserBack | BrowserBack | Browser Back key |
BrowserForward | BrowserForward | Browser Forward key |
BrowserRefresh | BrowserRefresh | Browser Refresh key |
BrowserStop | BrowserStop | Browser Stop key |
BrowserSearch | BrowserSearch | Browser Search key |
BrowserFavorites | BrowserFavorites | Browser Favorites key |
BrowserHome | BrowserHome | Browser Start and Home key |
Media keys
Key combination | WEKF_PredefinedKey.Id | Blocked key |
---|---|---|
VolumeMute | VolumeMute | Volume Mute key |
VolumeDown | VolumeDown | Volume Down key |
VolumeUp | VolumeUp | Volume Up key |
MediaNext | MediaNext | Next Track key |
MediaPrev | MediaPrev | Previous Track key |
MediaStop | MediaStop | Stop Media key |
MediaPlayPause | MediaPlayPause | Play/Pause Media key |
Microsoft Surface keyboard keys
Key combination | WEKF_PredefinedKey.Id | Blocked key |
---|---|---|
Left Alt + Windows logo key | AltWin | Share key |
Left Ctrl + Windows logo key | CtrlWin | Devices key |
Left Shift + Windows logo key | ShiftWin | Search key |
F21 | F21 | Settings key |